In today’s fast paced world, we get hit so many different marketing ploys: TV/radio commercials, emails, social media ads, phone calls/texts and mail all with the hope that we spend our hard-earned money on something they are marketing. While all of those things help to sway our decisions, nothing is more powerful or effective than an in-person, face-to face interaction, which is why we have created the In-Person Tool Kit to help our volunteers spread the word on their events in their communities.
The RMEF in-person volunteer tool kit is much more than a collection of brochures and flyers – it is an essential tool kit for empowering volunteers to raise awareness, recruit support, sell tickets and secure donations for RMEF.
Showcasing RMEF’s Achievements and Building Credibility
The tool kit includes materials that highlight the success and effectiveness of RMEF’s efforts over the years. By sharing information about past accomplishments, such as large-scale conservation projects, fundraising success and key collaborations with other organizations, volunteers help to build trust and credibility with potential supporters.
The most up to date state project history summary and RMEF accomplishments summary can come from your regional director and can be printed from your personal printer or a nearby printing company. When people see how their donations will make a tangible difference in their communities, they are more likely to contribute.
Business cards can be ordered from print on demand and help volunteers present themselves as legitimate RMEF representatives who can speak authoritatively about the organization and its mission. These cards are a key part of building relationships with donors, sponsors and business partners.
Engaging and Informing Potential Partners
Once you’ve built credibility with a potential donor/sponsor/attendee, you can show them a variety of options to assist in the performance of your event.
Tables Sales – Selling the person a table for their workers or family can help to open their eyes what a fun evening an RMEF event can be. There are also benefits to being mentioned in the program, on the projector and during the evening as a way of showing how their business gives back for conservation.
Sponsorships Sales – While sponsorships may be tied to some table sales, our sponsor program allows a way for people to contribute without attending the event while helping to make a big difference for your chapter’s overall success. This also gives them publicity in the program and throughout the night as well.
Individual Tickets Sales – If they are unable to buy a table or a sponsorship, present them with a ticket to come and see what a banquet is all about. This gets them in the door with an opportunity to enjoy a fantastic evening with great food, inspiring speakers and exciting auction items. It is a chance to be part of a community dedicated to wildlife conservation.
Whether a business owner buys or does not buy a ticket/table/sponsorship, the very least they could do is hang one of our publicity posters in their store. These can be ordered from print on demand and hung up months prior to the event. If it is legal in your state, see about selling the person raffle tickets so they get in on some of the fun even if they cannot attend.
Strengthening Financial Support through Donations & Underwriting
Volunteers often have the most powerful influence on potential donors. Using materials like the chapter donation lettergives volunteers a chance to make a personal appeal. There are a variety of letters that show how someone can make a difference at your chapter by giving different amounts of money.
Getting various local donations help to make each RMEF event unique while also helping make the event as profitable as possible. Donation receipts are not only a formal way to acknowledge a donor’s contribution, but they also serve as an important piece of recognition. Donors are often more likely to continue their support if they feel appreciated and recognized for their efforts, and a receipt with the RMEF logo is a tangible reminder of their commitment to wildlife conservation.
The chapter underwriting catalog is a valuable tool for volunteers who are looking to secure financial backing from local businesses. Underwriting a particular item from the catalog shows them what they are specifically paying for along with the recognition they will receive in the program, and when that item is eventually given away or sold.
Recruiting Additional Volunteers for the Cause
The volunteer recruitment process is essential for sustaining and growing RMEF’s community of supporters. Volunteer recruitment cards provide a simple yet effective way to spread the word about opportunities to get involved with RMEF. Volunteers who are passionate about the cause can share these cards with others in their community, whether they are at a local event, business or gathering.
The volunteer guides offer detailed information about how new recruits can get involved and what role they can play in RMEF’s efforts. Volunteers who have a clear understanding of the impact they can make are more likely to remain engaged and motivated.
Accessed through your regional director:
- RMEF Accomplishments Summary (5-10/folder)
- State Project History Summary (5-10/folder)
- Volunteer Guides (2-3/folder)
- Donation Letter (5-10/folder)
Ordered through Print on Demand:
- Business Cards (10-20/folder)
- Publicity Posters (5-10/folder)
- Pre-Banquet Raffle Tickets
- Donation Receipts (10-20/folder)
- Volunteer Recruitment Cards (10-20/folder)
- Two Pocket Folders
Found in EMS through your event:
- Mailers (5-20/folder)
- Chapter Underwriting Catalog (1/folder)
By using the in-person tool kit volunteers can more effectively showcase the achievements of RMEF, engage potential donors and partners, and ultimately help conserve the natural habitats relied upon by elk and other wildlife. Whether you are handing out business cards, organizing events or telling personal stories, the toolkit gives volunteers the tools they need to succeed in their mission to conserve wildlife for future generations.